Secretary

Secretary to the Executive Committee

About this Role

Provide administrative support to the running of the Executive Committee. Act as Secretary for the relevant Scout Council. Work with the Chair of the Executive Committee to set meeting agendas and arrange meeting logistics for the Executive Committee.
Taking accurate and accessible minutes of Executive Committee meetings. Distributing agendas, minutes and supporting documents for Executive Committee meetings. Maintaining accurate records for the administration of the Group, District or County/Area/Region; including meeting minutes, census details, ownership of property and equipment, insurance and financial
information. Ensuring the safety and security of records maintained by the Executive Committee, complying with appropriate legal requirements.

Skills and Qualities

• Strong organisational skills
• Strong communication skills
• Ability to work as part of a team
• Able to think creatively and solve problems
• Good IT skills
• Ability to summarise information for different audiences
• Willing to speak one’s mind and listen to the views of others.
• Able to maintain independent and objective judgement

Please contact Chelsea.Johnson@darlington.gov.uk if you are interested in this role.

Secretary

Responsibilities

Filing of returns to and communication with the Regulator                                                                                  Ensuring any periodic or statutory fees are paid
Registration of any change to credit union rules.
Signing of official and statutory documents on behalf of the Board
Maintaining the Members’ Register
Maintaining a register of elected members
Administering Board meetings and ensuring minutes are taken
Maintaining the constitutional framework of the credit union
Communication of the credit union’s identity and Objects
Convening Annual Members’ Meetings and Special Meetings
Overseeing all communication with credit union members
Preparing the Annual Report to members

Attributes 

A Secretary should be methodical with a good eye for detail ; be well organised, with an orderly mind; bring objectivity to proceedings; work well with the Chairperson; have knowledge or experience of committee procedures; have knowledge and experience of governance issues and have knowledge and experience of the legal and regulatory framework

Please contact Chelsea.Johnson@darlington.gov.uk if you are interested in this role.